If you’re looking to get more information on a Toronto police background check, whether for a job, student placement, volunteering, immigration, or some other reason, you’re in the right place.
In this online guide, we walk you through the process, explain the different types of police checks, and provide insights into the options available to you in 2025. As a trusted provider of background screening since 2016, Certn wants to give you the most up-to-date and accurate information about background checks in your city.
What’s a Toronto Police Background Check
A Toronto police background check, or any background check, is a process that allows authorities to determine whether you have any criminal history. In Toronto, this check is typically done through the Toronto Police Service (TPS), but there are also third-party companies like Certn’s MyCRC that can assist with the process. (Don’t worry, background checks in Canada are governed by the Criminal Records Act and adhere to privacy laws, ensuring that only authorized parties can access certain types of information).
While TPS is responsible for processing checks within Toronto, the Royal Canadian Mounted Police (RCMP) manages national-level criminal record verifications.
In general, Toronto police background checks can include:
- Criminal Record Check (CRC): This type of background check reveals any criminal convictions under the Criminal Code of Canada. It doesn’t include information about charges that didn’t result in a conviction or any judicial matters such as court proceedings.
- Criminal Record and Judicial Matters Check (CRJMC): A more detailed type of background check (also called an Enhanced Criminal Record Check), this check is more comprehensive and includes not only the criminal record (convictions) but also judicial matters, such as charges or outstanding charges that may not yet have gone to court or resulted in a conviction.
- Vulnerable Sector Checks (VSC): The most detailed check, including whether you’ve been pardoned for certain criminal offences, specifically for those who will be working with vulnerable populations (e.g., children, seniors, or people with disabilities).
For many employers, criminal record checks are an essential part of their due diligence when assessing an individual’s background.
Note: Third-party providers, like Certn, can facilitate background checks more efficiently, often providing faster turnaround times than government processing. However, some checks, such as vulnerable sector checks, must be completed directly through local police services due to fingerprinting and legal requirements. In other words, no third-party background screening vendors are able to run vulnerable sector checks online in Canada. Though, here’s more information on The Problem with Canada’s Vulnerable Sector Checks to consider.
How to Get a Toronto Police Background Check
There are two main ways to obtain a police background check in Toronto: in person at the Toronto Police Service or online through the official website or third-party providers.
Below is a breakdown of the steps for each method:
In-Person Police Background Check at Toronto Police Service
If you prefer to go directly to the police station to get your background check, here’s how you can do it:
Step 1: Gather Required Documents
Before heading to the police station, make sure you have the following:
- Government-issued photo ID (e.g., passport, driver’s licence)
- Completed application form (available on the Toronto Police Service website or you can fill it out on-site)
- Proof of reason for the background check (for example, a letter from an employer, a volunteer organization, etc.)
Step 2: Visit the Toronto Police Service Location
The main location for criminal record checks in Toronto is:
- Toronto Police Service – Criminal Records Section
- Address: 40 College Street, Toronto, ON
Alternatively, there are other stations that provide these services, but it’s always best to check online for the latest info regarding locations and hours, as things can change.
Step 3: Submit the Application and Pay the Fee
Once at the police station, you’ll need to submit your application. You may also need to take fingerprints if you’re applying for a more detailed background check, such as the Vulnerable Sector Check. (Note: You may have to visit Toronto Police Headquarters at 40 College Street to have your fingerprints taken.)
Step 4: Wait for Processing
After submission, processing time can vary. For a standard check, expect it to take about 10 business days. A Vulnerable Sector Check could take longer, up to 20 business days in some cases. This is why we’re always going on and on about the benefits of Certn’s MyCRC personal background check service – it’s fast!
Step 5: Receive Your Report
Once your background check is processed, you can pick it up in person or have it mailed to you, depending on the service you’ve requested.
Online Toronto Police Background Check
If you prefer convenience or can’t make it to a police station, online police background checks are an option. In 2025, you can apply for a police background check online in Toronto in two primary ways: directly through the Toronto Police Service or via third-party providers.
Apply Directly Through Toronto Police Service
Toronto Police Service offers an online application portal for certain types of police checks, including criminal record checks. Here’s how to apply:
Step 1: Visit the Toronto Police Service Website
Go to the Toronto Police Service’s official background check page where you’ll find the online application form.
Step 2: Complete the Application Form
Fill out your personal details and answer questions relevant to your request. The online portal will provide specific instructions about the documents you’ll need to upload. You need to provide the same information in person as online.
Step 3: Pay the Fee
The cost for an online police background check is typically lower than an in-person check. Adults can expect to pay between $26-$71, depending on the type of check and the purpose.
Step 4: Wait for Processing
After submission, processing time can vary. Expect it to take 5-10 business days, according to the Toronto Police Service Website. This is why MyCRC personal background check service may be a better option for you.
Step 5: Receive Your Report
Once your background check is processed, you’ll get a digital copy. Be sure to download and save it!
Obtain Online Through an Authorized Third-Party Vendor
Third-party companies, including Certn and MyCRC, offer more streamlined and often more expedited services for obtaining a Toronto police background check.
These companies often provide quicker turnaround times and extra services, such as employer support for international checks or other pre-employment screening services. They may charge additional fees for these added benefits, but they can be very helpful if you’re on a tight deadline or need a more specialized check.
What Are Toronto Police Background Checks Used For?
Toronto police background checks are used in a wide variety of scenarios. Some of the most common reasons include:
- Employment: Many employers require background checks as part of their hiring process, especially for jobs such as security guards, finance, or working with vulnerable people.
- Volunteering: If you’re applying to work with children, seniors, or individuals with disabilities, many organizations require a background check.
- Immigration and Travel: Some countries or immigration processes may require a police background check as part of the visa application process.
- Adoption: Those wishing to adopt a child may need to submit a police background check to demonstrate their suitability.
- Renting: Landlords sometimes require credit checks as part of tenant screening. Prospective tenants may choose to submit criminal record checks as part of their applications as well.
Toronto Police Background Check FAQs
Can I get a police check online in Canada?
Yes, many police background checks can be requested online through the Toronto Police Service portal or an accredited third-party provider like Certn or MyCRC. However, vulnerable sector checks must be conducted directly through the police.
Where can I get a background check Toronto?
In Toronto, you can obtain a background check from several places depending on the type of check you need. Here are a few options:
- Toronto Police Service (TPS):
- The Toronto Police Service offers police background checks for various purposes, such as employment, volunteering, or immigration. You can apply online or visit their police stations in person to submit your request.
- Online Services Providers:
- Companies like MyCRC offer online background check services
If you need the background check for employment, it’s often best to ask the employer for any specific requirements they may have (such as the level of background check they require). It’s also possible that they’ll facilitate the check through a vendor they use.
How long is a background check Toronto police valid?
A Toronto Police Service background check is typically valid for a specific period, but there isn’t a set expiry date that applies universally. The validity period can depend on the context in which it’s used. Here are some general guidelines:
For Employment or Volunteering
- Usually Valid for 3 to 6 Months: Employers or organizations may accept a police background check that’s up to six months old. However, some employers may request an updated check if it’s more than a few months old, especially for positions involving sensitive roles like working with children or vulnerable adults.
- Specific Job Requirements: Some employers may require a recent check, while others might be more lenient. It’s always good to confirm the validity period with the organization requesting the background check.
For Immigration or Visa Applications
- Typically Valid for 3 to 6 Months: Immigration authorities or embassies often request police background checks that are no older than six months, but the specific requirements will depend on the country or immigration process.
For Personal Use
- No Specific Expiry: If you’re obtaining a background check for personal records or as part of a non-employment process (e.g., travel or personal records), it typically doesn’t have a formal expiration date. However, the validity may depend on the institution or organization requesting it.
Vulnerable Sector Checks
- Varies by Organization: If you’re applying for a volunteer or work position involving vulnerable individuals, the organization may have its own rules for how recent the background check must be, with many requesting an updated check every six months to a year.
Since validity periods can vary depending on your specific situation, it’s always a good idea to confirm with the organization, employer, or institution requesting the background check to understand their specific requirements for how recent the check needs to be.
📌 Toronto Police Background Check Quick Guide
✅ What it is: A criminal record verification process managed by the Toronto Police Service (TPS).
✅ Who needs it? Employees, volunteers, landlords, immigration officials, and more.
✅ How to apply? Online or in-person through Toronto Police Service or via third-party vendors.
✅ Processing times: 5–20 business days, depending on the check type and source.
✅ Best online option: Certn’s MyCRC offers faster processing than standard TPS applications.
Get a Police Background Check Online
By following the steps outlined above, you’ll be well on your way to obtaining a Toronto police background check. Looking for a faster way to get your Toronto police check? See how Certn’s MyCRC can help you skip the lines and get results faster!
With Certn and MyCRC, getting a Toronto police background check is an easy, straightforward process.
If you need help with your background check, we’ve compiled how-to resources in our Help Center and you can always reach out to a member of our Customer Support team for guidance.
