Monday, 4:30 PM You’ve just left a surprise all-hands that ran 40 minutes over. You barely had time to grab a notepad, let alone prep for what was next.
With a deep sigh and an empty calendar, you close your laptop and wander to the kitchen,until it hits you: “Wait… wasn’t that screening call today?”
Cue panic. You scramble to find the candidate’s info and hit dial.
Ring.
Ring.
They pick up.
“Hi Krysta, I know I’m way later than I promised. Any chance you’re still free to chat?”
It’s awkward. Stressful. For both of you.
This isn’t just a scheduling slip, it’s a bad experience for you and your candidate. It doesn’t have to be this way.
The truth is, automated hiring tools exist for moments like this. If your interview had synced automatically through your ATS, it would’ve been on your radar. If your hiring process was connected, from conditional offer letters to background checks, you’d have more time to actually connect with great candidates (and less time playing calendar detective).
💡 The fix? Use HR tools that do the heavy lifting:
- Calendar-integrated interview scheduling
- Automated reference checks and background checks
- Workflows that talk to your ATS
All of this means fewer missed calls, shorter time-to-hire, and less late-day panic. The candidate experience matters, but so does yours.
Automated hiring = better hiring. For everyone.
What to Automate in 2025
Hiring in 2025 isn’t what it used to be, and that’s a good thing.
Today’s candidates expect speed, clarity, and a process that respects their time. Frankly, hiring teams deserve the same. If you’re not automating key parts of the hiring journey, you’re probably losing great candidates to teams who are.
Every time you rely on sticky notes and back-and-forth emails, you risk missing out. Here’s what to automate to protect your pipeline… and your sanity:
📅 Automate Meeting Scheduling
That candidate you forgot to call at 4:30 PM? Yeah… that didn’t need to happen. Interview scheduling is a low-effort, high-impact automation. Let your ATS or scheduling tool handle calendar invites, reminders, and time zone juggling. Avoid the stress spiral and make it easy for candidates to say “yes” to a time that works.
🔁 Automate Candidate Follow-Ups
Licence verifications, certifications, document uploads, reference requests—these are all essential steps that don’t require human hands. Automated follow-ups keep your hiring flow active (even while you sleep). Tools like Labourly, which partner with Certn, let you request documents, nudge candidates, and get notifications when tasks are done. You stay in control, without being the reminder police.
📊 Automate Tracking and Notes
Still using sticky notes to remember which candidate plays tennis with your CFO’s cousin? Time to level up. Modern ATS platforms track every interview, rating, and note… automatically. No more lost feedback. No more “who said what?” moments in your next debrief.
🚀 Automate What Doesn’t Require You
The real goal? Freeing yourself up to do the things AI and automation can’t. Like nurturing your talent pipeline, building relationships, or finally making it to that HR networking event you keep skipping.
✅ Automate Background Checks
Background checks shouldn’t be the bottleneck. With Certn’s fully online, tech-enabled checks, you get faster results, better accuracy, and zero paperwork. Certn’s background check API integrates directly with popular hiring platforms, so you can trigger a check just like you’d send an interview invite, without ever leaving your ATS.
Why Wait Weeks to Hire When You Could Just Use Certn?
One of our clients, Aagum Trucking Experts, switched their background checks to Certn and saw an 80% reduction in their hiring time. This is the power of automated hiring! Part of the reason why we’re leaders in background checks is because our clients experience such transformations in hiring times and hiring costs.
Aagum Trucking Experts aren’t the only ones who’ve experienced dramatic results after making the switch. “Since switching to Certn,” observed one happy G2 reviewer, “We have been able to speed up our hiring process by about 3 weeks compared to our previous background check vendor.”
If you like the sound of this, how about you book a demo with us? There’s a lovely little button below for you to do just that. Once you fill out the form, a real human will be in touch to book your demo and walk you through the best background screening options. Let’s improve your hiring process and make your life a little easier this year with faster background checks that fit with your automated hiring tools.
The Case for Automating Hiring: Meeting Modern Candidate Expectations
Candidate and employer expectations have evolved significantly in recent years. A notable trend is the increasing importance of the candidate experience in the hiring process. According to a 2025 report by CareerPlug, 66% of candidates stated that a positive experience influenced their decision to accept a job offer, while 26% declined offers due to poor communication or unclear job expectations.
Every interaction in your hiring process presents an opportunity to either engage or lose a candidate. Implementing automated hiring tools can streamline processes, reduce errors, and enhance communication, thereby improving the overall candidate experience. For instance, automating interview scheduling and background checks can expedite hiring and minimize the risk of candidate drop-off.
By leveraging automation, you not only meet the evolving expectations of candidates but also position your organization as efficient and responsive in a competitive job market.
The Easiest Way to Improve Your Hiring Process
If you’re looking for a low-effort, high-impact way to level up your hiring experience, start with background checks.
This is one of the most common friction points in hiring, and one of the easiest to fix. Manual background checks slow things down, create communication gaps, and frustrate both candidates and hiring teams. But with automated, tech-enabled background checks, you can turn a days-long process into something that runs in the background while you focus on making the right hire.
Certn makes it simple. Our fully online background checks integrate directly with your ATS or hiring platform, allowing you to initiate and track checks in just a few clicks, with results often delivered in as little as 15 minutes.
Less waiting. Less chasing. Fewer mistakes.
By automating this one part of your hiring workflow, you’ll not only accelerate time-to-hire, but also improve consistency, compliance, and the candidate experience across the board.
Job Searching and Hiring Has Changed. You Know It, and We Know It.
Gone are the days of clunky applicant systems, endless email chains, and hiring processes that feel like they belong in 2005.
Today’s job seekers expect speed, transparency, and smart use of technology, and HR teams are stepping up. From AI-powered screening to automation that eliminates bottlenecks, hiring has become faster, fairer, and more candidate-friendly.
So how do modern HR leaders actually make it work?
🎙️ That’s exactly what they share on What the FTE?—Certn’s podcast where thoughtful, forward-thinking HR pros talk openly about how they’re embracing tech to transform hiring.
Whether you’re navigating AI fears, wondering where to start with automation, or just want to hear how others are improving the candidate experience, these episodes are packed with real advice and relatable stories.
👉 Explore the full podcast catalogue at certn.co/podcast and start learning from the leaders who are building better hiring, one smart move at a time.
