{"id":7438,"date":"2023-10-27T06:53:00","date_gmt":"2023-10-27T06:53:00","guid":{"rendered":"https:\/\/wordpress-851255-3513096.cloudwaysapps.com\/?p=203"},"modified":"2025-05-21T14:50:21","modified_gmt":"2025-05-21T14:50:21","slug":"canada-property-managers-how-to-background-check","status":"publish","type":"post","link":"https:\/\/certn.co\/emea\/blog\/canada-property-managers-how-to-background-check\/","title":{"rendered":"Background Screening for Canadian Property Management"},"content":{"rendered":"\n<p>When Vancouver-based <a href=\"https:\/\/certn.co\/wp-content\/uploads\/2021\/09\/Rent-with-Advent-Final-Case-Study.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Advent Real Estate Services<\/a> started using Certn\u2019s background screening for Canadian property management, they found that Certn&#8217;s services helped solve all kinds of practical business challenges\u2014including ones they didn\u2019t expect background screening could help solve. They expected better background checks. What they got? A faster leasing process, stronger tenant insights, and a tech-driven way to protect their business\u2014without extra admin.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why Property Managers Use Certn<\/strong><\/h2>\n\n\n\n<p><strong>Faster tenant decisions. Fewer risks. Happier residents.<\/strong><\/p>\n\n\n\n<p>Canadian property management companies trust Certn to deliver accurate, secure, and fully compliant tenant screening\u2014online and on demand.<\/p>\n\n\n\n<p>With Certn, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Verify identity<\/strong> remotely (including passports and global IDs)<\/li>\n\n\n\n<li><strong>Run instant credit checks<\/strong> on Canadian applicants<\/li>\n\n\n\n<li><strong>Send digital reference checks<\/strong> that automate follow-up<\/li>\n\n\n\n<li><strong>Collect tenant intake data<\/strong> through secure, mobile-friendly forms<\/li>\n\n\n\n<li><strong>Stay compliant<\/strong> with Canadian privacy and discrimination laws<\/li>\n\n\n\n<li><strong>Integrate screening directly<\/strong> into your leasing software or website<\/li>\n<\/ul>\n\n\n\n<p>Keep reading to find out more!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Certn Background Screening for Canadian Property Management <\/h2>\n\n\n\n<p>Certn is a Canadian company that specializes in providing advanced background screening solutions. Since 2016, we&#8217;ve served as a trusted partner to Canadian property management companies, offering reliable, compliant, and efficient background screening solutions that support informed decision making and enhance operational effectiveness.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Tenant Screening That Starts with Speed<\/h2>\n\n\n\n<p><strong>Fill units faster and protect your reputation.<\/strong><\/p>\n\n\n\n<p>Background checks that take weeks don\u2019t just waste time, they cost you revenue. Certn\u2019s platform helps property managers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reduce time-to-lease with screening results in minutes<\/li>\n\n\n\n<li>Avoid ghosted applicants with automated reminders<\/li>\n\n\n\n<li>Pre-screen renters online with no office visit required<\/li>\n\n\n\n<li>Track every application in real-time, with full transparency<\/li>\n\n\n\n<li><\/li>\n<\/ul>\n\n\n\n<p>\u2705 <em>\u201cWe used to wait days for background reports. With Certn, we screen and approve in hours.\u201d \u2013 Advent Real Estate Services<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What\u2019s Included in Certn\u2019s Screening Tools?<\/h2>\n\n\n\n<p>Here&#8217;s how our background screening for Canadian property management can help:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Comprehensive Tenant Screening<\/strong>: Our comprehensive online offering includes many of the background screening products that Canadian property management companies depend on to assess tenants\u2019 backgrounds thoroughly, our products cover various aspects of tenant screening. Certn&#8217;s services include credit checks, employment verification, rental history checks, and identity verification. By obtaining detailed information about potential tenants, property managers can make informed decisions about who to rent to, reducing the risk of problematic tenants.<\/li>\n\n\n\n<li><strong>Fast and Efficient Background Screening<\/strong>: Certn leverages advanced technology and automation to deliver quick and efficient screening results. We\u2019re here to help Canadian property management companies streamline their tenant selection process through our top-rated platform and make submitting screening requests and receiving detailed reports easy. Our shorter turnaround times (thanks to online and automated processes) helps you make faster decisions and fill vacancies promptly. Improving operational efficiency and maximizing revenue sounds good, right?<\/li>\n\n\n\n<li><strong>Customizable Solutions<\/strong>: We offer customizable solutions tailored to the specific needs of your company, whether you run a family property management company or a large-scale operation, we can accommodate different requirements. We provide flexible packages and pricing options, allowing you to choose the screening services that best suit your needs and budget.<\/li>\n\n\n\n<li><strong>Risk Assessment and Mitigation<\/strong>: By conducting thorough background checks on tenants and employees, you can mitigate various risks associated with renting and managing properties. Identifying potential red flags early on, such as past evictions or criminal convictions, can help prevent future issues and protect the interests of property owners and residents.<\/li>\n\n\n\n<li><strong>Compliance Support<\/strong>: Certn understands the importance of compliance with Canadian laws and regulations governing the property management industry. We ensure that our screening processes align with the legal requirements to help you maintain compliance and avoid potential legal issues. This includes adhering to guidelines related to privacy, data protection, and discrimination laws. We\u2019re here to help you.<\/li>\n\n\n\n<li><strong>Data Security<\/strong>: We&#8217;re a technology company that uses automation to deliver our screening services. The Certn platform is designed to provide a seamless and secure experience for property managers, and even integrates with leading management platforms. We prioritize data security and employ industry-standard encryption methods to protect sensitive information. You&#8217;re among 20,000 other clients, including some of the world&#8217;s biggest brands and you can trust us to handle applicant data with confidentiality and professionalism.<\/li>\n\n\n\n<li><strong>Employee Screening<\/strong>: Property management companies often employ staff to handle various tasks, such as maintenance, leasing, and administration. Certn&#8217;s employee screening services can help you ensure that your staff members are reliable, trustworthy, and qualified for their roles. This may include criminal background checks, employment verification, education verification, and professional credential checks.<\/li>\n<\/ol>\n\n\n\n<p>In summary, Certn helps property managers by offering comprehensive background checks, streamlining the screening process, supporting risk management and helping to ensure compliance with regulations, and employee screening services. By leveraging Certn&#8217;s background screening for property management, Canadian property managers can make informed decisions, reduce risks, and improve the efficiency of their tenant selection process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Tenant Screening: Faster and Easier<\/h2>\n\n\n\n<p>As a property manager you need to get the information you need quickly, and you need to be able to trust its accuracy. I get it.<\/p>\n\n\n\n<p>With Certn&#8217;s background screening for Canadian property management, our online services are the key to speeding up the tenant verification process. Plus, it&#8217;s a better experience for everyone involved. As the <a href=\"https:\/\/certn.co\/case\/rent-with-advent\/\" target=\"_blank\" rel=\"noreferrer noopener\">Rent with Advent<\/a> case study explores, Certn&#8217;s background screening experts are also here to advise you on which tools you&#8217;re legally permitted to use in Canada or other jurisdictions.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"533\" data-src=\"https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Tenants-moving-into-rental-property-signifying-background-screening-for-Canadian-property-management-1024x533.jpg\" alt=\"Tenants moving into rental property signifying background screening for Canadian property management\" class=\"wp-image-24922 lazyload\" data-srcset=\"https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Tenants-moving-into-rental-property-signifying-background-screening-for-Canadian-property-management-1024x533.jpg 1024w, https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Tenants-moving-into-rental-property-signifying-background-screening-for-Canadian-property-management-300x156.jpg 300w, https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Tenants-moving-into-rental-property-signifying-background-screening-for-Canadian-property-management-768x400.jpg 768w, https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Tenants-moving-into-rental-property-signifying-background-screening-for-Canadian-property-management.jpg 1080w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/533;\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Tenant Background Screening in Canada<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">Tenant Credit Checks<\/h4>\n\n\n\n<p>Working in property management, you know that credit checks can help you determine if an applicant is likely to pay rent on time. Property managers can use financial background screening to evaluate the financial stability of potential tenants. This involves conducting credit checks to assess an applicant&#8217;s credit history, payment patterns, and outstanding debts. By identifying applicants with a poor credit history or excessive debt, you can make more informed decisions regarding lease agreements and reduce the likelihood of late or missed rental payments.<\/p>\n\n\n\n<p>Credit checks are a standard part of a Canadian property manager&#8217;s screening process. We always start here when building custom programs for our property management clients.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tenant Questionnaires<\/strong><\/h4>\n\n\n\n<p>You probably have a version of a standard questionnaire that you send to people who are interested in one of your properties. Right? Replace emailed PDFs with mobile-friendly forms. Collect answers to screening questions like pets, parking, or employment\u2014all automatically routed to your leasing platform or CRM.<\/p>\n\n\n\n<p>These questionnaires help you gain valuable information, such as whether prospective tenants have pets or require parking. We know that managing all this paperwork, even if they&#8217;re digital PDFs through email, is a challenge. <\/p>\n\n\n\n<p>One of the benefits of using Certn is that our <a href=\"\/background-screening-api\/\" target=\"_blank\" rel=\"noreferrer noopener\">background screening API<\/a> can integrate with your real estate and property management software, so managing the back and forth, and storing this personal information compliantly, can be even easier for you and your team.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Digital Reference Checks<\/strong><\/h4>\n\n\n\n<p>Request and track references with a click. Certn handles follow-ups, reminders, and consent\u2014all while keeping the process fast, secure, and fully digital.<\/p>\n\n\n\n<p>You can further eliminate unnecessary back and forth and follow-up by sending out digital reference checks over the Certn platform. Digital reference checks can be ordered and quickly sent to prospective renters with the click of a button from Certn\u2019s platform. You can leave the rest to us and our automated tasks and reminders, easy approvals, and real-time dashboards. Digital reference checks are a faster way to learn more about who you might be renting to, with 24\/7 customer support from our team if anyone needs help along the way. Yes, this includes tenants. Our support team provides client and user support!<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Identity Verification<\/strong><\/h4>\n\n\n\n<p>Confirm government-issued ID and biometric match using Certn\u2019s OneID, powered by Trustmatic. Prevent rental fraud and ensure you\u2019re screening the right person.<\/p>\n\n\n\n<p>If your business is global and you rent to people in different cities all over the world or you process applications from people who aren\u2019t yet living in your city, then <a href=\"\/identity-verification\/\" target=\"_blank\" rel=\"noreferrer noopener\">identity verification<\/a> provides an extra layer of protection. Identity verification helps property managers prevent fraud by ensuring that the applicant&#8217;s identity is genuine and not misrepresented. By verifying an applicant&#8217;s identity documents, such as a government-issued ID or passport, property managers can confirm that the person applying for a rental property is who they claim to be. This reduces the risk of fraudulent applications and helps maintain the integrity of the tenant selection process.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Public Records Checks (Softcheck)<\/strong><\/h4>\n\n\n\n<p>Add another layer of due diligence with a national public record scan. Get added peace of mind before handing over keys.<\/p>\n\n\n\n<p>It\u2019s harder to restore public trust than it is to lose it. Canadian property management companies can pair background checks with our <a href=\"\/softcheck\/\" target=\"_blank\" rel=\"noreferrer noopener\">Softcheck<\/a> public records check service for added assurance when evaluating applications. This is another way to protect your reputation and brand image, while also protecting your other tenants.<\/p>\n\n\n\n<p>Taken together, all this background screening for Canadian property management makes it easier for property managers to find the right tenants quickly without the hassle. Background screening can be done quickly, right from an applicant\u2019s smartphone. With results ready in minutes, you\u2019ll have easy access to important information faster. As a result, you can reduce your vacancy rates and avoid losing out on revenue.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Employee Screening<\/h4>\n\n\n\n<p>Need to screen your maintenance, leasing, or office staff too? Certn\u2019s employee background checks cover criminal history, employment and education verification, and credential checks\u2014all on one platform.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Built for Compliance and Data Security<\/h2>\n\n\n\n<p>Certn is proudly <strong>SOC 2, SOC 3, and ISO 27001-certified<\/strong>. That means you, and your applicants, can trust us to protect their data with the highest global standards.<\/p>\n\n\n\n<p>We help you stay compliant with Canadian privacy law, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Consent requirements for tenant and employee screening<\/li>\n\n\n\n<li>PIPEDA<\/li>\n\n\n\n<li>Provincial tenancy and discrimination laws<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Automate Tenant Screening with Certn\u2019s Background Screening API<\/h2>\n\n\n\n<p><strong>Certn\u2019s credit checks, reference checks, and identity verification make tenant screening faster and more efficient. However, it\u2019s possible to streamline the tenant screening and rental process <em>even more<\/em> by initiating everything directly from your website instead of back and forth via email or through a rental office.<\/strong><\/p>\n\n\n\n<p><strong>List \u2192 Apply \u2192 Screen \u2192 Approve \u2014 all from your website<\/strong><\/p>\n\n\n\n<p>With Certn\u2019s open <a href=\"\/background-screening-api\/\" target=\"_blank\" rel=\"noreferrer noopener\">background screening API<\/a>, you can easily put application forms, questionnaires, and the background screening you require directly on your website.<\/p>\n\n\n<div class=\"wp-block-image certn-blogimage\">\n<figure class=\"aligncenter size-large\"><img decoding=\"async\" width=\"1024\" height=\"533\" data-src=\"https:\/\/certn.co\/wp-content\/uploads\/2023\/05\/Tenant-credit-report-Canada-1024x533.webp\" alt=\"Property listings on laptop showing benefit of using Certn background screening for Canadian property management\" class=\"wp-image-8923 lazyload\" data-srcset=\"https:\/\/certn.co\/wp-content\/uploads\/2023\/05\/Tenant-credit-report-Canada-1024x533.webp 1024w, https:\/\/certn.co\/wp-content\/uploads\/2023\/05\/Tenant-credit-report-Canada-300x156.webp 300w, https:\/\/certn.co\/wp-content\/uploads\/2023\/05\/Tenant-credit-report-Canada-768x400.webp 768w, https:\/\/certn.co\/wp-content\/uploads\/2023\/05\/Tenant-credit-report-Canada.webp 1080w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/533;\" \/><\/figure>\n<\/div>\n\n\n<p><strong>Here&#8217;s what you&#8217;re looking at if you integrate Certn\u2019s platform with your existing real estate or property management software<\/strong>:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Prospective tenants navigate to your website and browse what units you have available<\/li>\n\n\n\n<li>Prospective tenants pick the unit and as part of your standard application process, fill in the tenant questionnaire, provide references you can contact as needed, and authorize the screening tools you want to use<\/li>\n\n\n\n<li>They submit their application and run the background screening without any follow-up from you<\/li>\n<\/ol>\n\n\n\n<p>That\u2019s it! You don\u2019t have to do anything other than review the applications and background screening reports as they come in. <strong>The Certn way saves time and makes the process of finding tenants simple and painless.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Secure Rental Properties with Remote ID Verification<\/h2>\n\n\n\n<p>Managing several properties across the country or even in multiple countries also becomes easier with the help of the right background check provider. How so?<\/p>\n\n\n\n<p>Fraud and identity theft are growing problems in Canada. Tenants can use falsified information to rent a property, sometimes leading to disastrous consequences, like <a href=\"https:\/\/www.cbc.ca\/news\/canada\/toronto\/toronto-landlord-accuses-tenants-fraud-forgery-1.6380812\" target=\"_blank\" rel=\"noreferrer noopener\">this example in Toronto<\/a>. While all property managers are vulnerable, property managers and real estate companies that can\u2019t meet with potential tenants in person are more susceptible to this type of risk.<\/p>\n\n\n\n<p>Identity verification helps to address this concern, making it easier to rent international properties or rent to international tenants who aren\u2019t yet in your city. Another benefit is that it also provides property managers with a copy of the applicant\u2019s ID, which they can then easily and securely store within their files. (It\u2019s a &#8220;hack&#8221; that helps make it easier to obtain the information you need in a compliant and secure way. It\u2019s also an approach that\u2019s more secure than email and that\u2019s easier for you to integrate into your files along with the other documents and information you collect.)<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"533\" data-src=\"https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Background-screening-for-Canadian-property-managers-solidifies-deal-with-handshake-for-renters-1024x533.jpg\" alt=\"Background screening for Canadian property management solidifies deal with handshake for renters\" class=\"wp-image-24926 lazyload\" data-srcset=\"https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Background-screening-for-Canadian-property-managers-solidifies-deal-with-handshake-for-renters-1024x533.jpg 1024w, https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Background-screening-for-Canadian-property-managers-solidifies-deal-with-handshake-for-renters-300x156.jpg 300w, https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Background-screening-for-Canadian-property-managers-solidifies-deal-with-handshake-for-renters-768x400.jpg 768w, https:\/\/certn.co\/wp-content\/uploads\/2024\/04\/Background-screening-for-Canadian-property-managers-solidifies-deal-with-handshake-for-renters.jpg 1080w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/533;\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Background Screening for Canadian Property Management<\/h2>\n\n\n\n<p>In conclusion, Certn&#8217;s background screening services provide valuable support to Canadian property management companies like Advent Real Estate Services. <\/p>\n\n\n\n<p>Whether you manage one building or hundreds across Canada, Certn helps you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Protect your properties from fraud and bad tenants<\/li>\n\n\n\n<li>Get full visibility into every applicant\u2014before you hand over the keys<\/li>\n\n\n\n<li>Cut manual admin and lease faster<\/li>\n<\/ul>\n\n\n\n<p>By offering comprehensive background checks, fast and efficient online screening processes, risk assessment and compliance support, and customizable solutions that integrate directly with property management software, Certn helps Canadian property management companies make informed decisions, reduce risks, and improve the efficiency of their tenant selection process.<\/p>\n\n\n\n<p>Additionally, Certn&#8217;s services such as credit checks, tenant questionnaires, digital reference checks, identity verification, and public records checks offer a range of tools to enhance tenant screening and ensure the reliability and trustworthiness of potential tenants. By leveraging Certn&#8217;s services, you can streamline your processes, protect your reputation, and create a safe and secure rental environment for your tenants.<\/p>\n\n\n\n<p>Want to see what these background screening benefits look like in action? \ud83d\udcde  <a href=\"\/request-a-quote\/\" target=\"_blank\" rel=\"noreferrer noopener\">Book your demo<\/a> now and I\u2019ll show you how Certn helps property managers screen smarter, lease faster, and reduce risk.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Certn helps Canadian property management companies conduct identity verification and perform background checks on tenants.<\/p>\n","protected":false},"author":52,"featured_media":20680,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[16,44],"tags":[155,274],"class_list":["post-7438","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-background-screening","category-property-management","tag-property-management-background-checks","tag-property-manager-checks"],"acf":[],"_links":{"self":[{"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/posts\/7438","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/users\/52"}],"replies":[{"embeddable":true,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/comments?post=7438"}],"version-history":[{"count":18,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/posts\/7438\/revisions"}],"predecessor-version":[{"id":30090,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/posts\/7438\/revisions\/30090"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/media\/20680"}],"wp:attachment":[{"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/media?parent=7438"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/categories?post=7438"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/certn.co\/emea\/wp-json\/wp\/v2\/tags?post=7438"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}